Office Boy

About the role

• Disseminating information through telephone, websites, mail services, and e-mail.
• Organizing and maintaining electronic and paper files and managing projects.
• Answering telephone, direct, screen calls, taking and relaying messages.
• Maintaining and devising office systems, including filing, data management etc.
• Providing information to callers, greeting persons entering organization and directing individuals to correct destination.
• Monitoring the use of equipment and supplies within the office.
• Dealing with queries or requests from the visitors and employees.
• Coordinating the maintenance and repair of office equipment.
• Assisting other administrative staff in wide range of office duties.
• Collecting and distributing couriers or parcels among employees and opening and sorting emails.
• Delivering facsimiles and transmitting them, and performing any related internet search tasks.
• Updating appointment calendars, creating travel vouchers, performing word processing, basic bookkeeping, and filing.
• Training new employee regarding the office clerical duties, when needed.
• Helping the receptionist, secretaries, or other administrative assistants in performing their duties.
• Training other co-workers in office to perform work well by utilizing computer applications and maintain effectiveness of the office practices and procedures.
• Cooperating with office staff to maintain proper interaction and a friendly environment within the office.

Skills & keywords